Adding Staff Members

Building Your Digital Team

A clinic is only as strong as its team. Alphatic's staff management system is designed to facilitate collaboration while maintaining strict data governance.

The Invitation Process

Go to Users > Staff Directory > Add New Staff:

1. Profile Creation: Enter Name, Email, and Professional Registration Number (optional - for digital prescriptions).
2. Role Assignment: Select from our standard roles (Doctor, Receptionist, Lab Tech, Nurse, Owner).
3. Branch Association: Specify which clinic locations this staff member has access to.
4. Specialization: For doctors, specify their specialty (e.g., Orthodontist, Periodontist). This enables specialty-specific charting tools.

Security & Onboarding

• Activation Link: The staff member will receive a secure link to set their own password and enable 2FA.
• Hardware Binding (Optional): For high-security environments, you can restrict specific staff to only log in from registered clinic iPads or PCs.

Managing Specialized Workflows

• Assistant Linking: Link a Dental Assistant to a Lead Surgeon. The assistant can draft notes and prep charts for the surgeon's final review.
• Digital Signatures: Staff can upload their digital signature image, which is then dynamically watermarked onto their generated prescriptions and reports with a cryptographic hash.

Performance Tracking

Clinic owners can view individual staff metrics:

• Consultation Time: Average time spent per patient.
• Collection Contribution: Revenue generated through billed procedures.
• Patient Satisfaction: Average feedback score from treated patients.